5 Steps to Eliminating Data Entry Errors

Eliminate Costly Data Entry Errors

Data entry is a fact of life for every organization. It’s the process of taking information from one source, such as an invoice, or other physical document, and manually keying it into a database.

Let’s face it: data entry can be monotonous and time-consuming. At the same time, it is also very important to a company’s success and profitability.

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Data entry personnel are under a lot of pressure to be fast while maintaining accuracy. Unfortunately, the faster people enter data, the more mistakes are going to happen. Maybe a number is transposed, or an address is mistyped.

Either way the data is wrong. Mistakes in your data can then lead to big trouble.

So, here’s the critical question:

How can businesses improve accuracy and speed at the same time?

According to Joshua Phillips’ article, How to Eliminate Data Entry Errors, there are some basic strategies that can make a big difference:

  1.  Learn the keyboard. Memorizing the location of keys and proper hand placement will allow you to type quickly and accurately.
  2. Set up a suitable work environment. Place your keyboard directly in front of you and reposition your chair so it is at an even height with your work desk.
  3. Eliminate as many distractions as you can from your workspace. When your attention is unfocused, errors are more likely to occur.
  4. Practice your typing skills with online programs. Many programs are offered for free on the Internet that will grade your accuracy and speed.
  5. Double check your work. Though it might cause you to lose time that could be spent entering, many businesses value accuracy over speed. Taking the extra seconds to verify your work is properly entered does more good than harm.

Human error is unavoidable. Following the advice above can help reduce errors, but you are still taking risks when it comes to your data. Reduce the probability of human error by automating your entire data and document lifecycle. To learn more about how automation can help your business overcome data entry challenges, download our free white paper.

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(Photo credits: Adamr- freedigitalphotos.net)

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