Is 2016 the year your business moves to digital document capture and management?
A new year offers new promise and a fresh start, so why not start the year right by cleaning up old stagnant business processes.
For those of you who are still using spreadsheets and manual data entry in your accounting processes, I want you to know that there is a better way!
Many businesses have already started to capture their paper documents electronically by using Optical Character Recognition (OCR) technology. By using OCR, businesses can capture basic text from a scanned document. Many printers have the ability to do OCR scans, which can certainly help in gathering digital representations of invoices, memos, remittance, etc. Unfortunately, those pre-installed OCR programs can’t apply business rules, and do not integrate into existing business systems. Your staff will still have to manually enter the data into your ERP or accounting system, which can be frustrating, tedious and error-prone.
Thankfully, there is an alternative: Intelligent Data Capture (IDC).
By using an IDC system, you can save time and money, automatically verify prices and codes, streamline your accounting processes and provide exceptional customer service.
How does an IDC system work? Intelligent Data Capture systems learn to recognize, classify, and extract key information, while automatically flagging questionable entries for review and approval.
With an IDC, your business can process large amounts of inbound purchase orders, invoices, applications and remittance from a wide variety of vendors and customers using customized business rules. As new document types are processed, business rules are added. Before long, the system practically runs itself! Your staff will be able to focus more on customer service and less on data entry.
Our IDC system, Advanced Capture Spectrum™, includes all of the features listed above and more:
- Information can be GL coded.
- Intelligent document separation.
- 99.5% accuracy rating.
- Automatically integrates with your accounting or ERP system for a complete automation solution.
- Improve customer service and data governance by using the built-in document management system and robust search engine.
Make 2016 the year that you move to Intelligent Data Capture!
For more information on the Advanced Capture Spectrum system, download our FREE Whitepaper.
Contact us today for a free consultation.